Create a table with the item code or product link, full name, grade, pack size, and number of packs. Give every grade and pack its own row, and add the purpose or vehicle group with the specification reference from the maintenance manual.
Consolidate rows that share the same code, grade, and pack, while keeping different product codes separate. Complete each line with quantity, pack size, delivery address, receiving contact, and required date. This structure makes the list easy to review and quote.
Save the list with a clear name and date, then send it through local supply or wholesale quotation according to its scale. Match the quotation lines to the list and retain the final version as the foundation for repeat orders, updating quantities and requirements each cycle.