Start with the gearbox manufacturer's name, model and lubricant instructions. Copy the viscosity grade and any required standard or approval exactly as the equipment manual states them. If the manual distinguishes the ambient temperature, operating duty or maintenance interval, include those details rather than inferring a grade from another machine. An industrial ISO VG number and an automotive SAE grade serve different naming systems; a matching number or product family does not establish interchangeability.
The ALFA catalogue lists GearCore request targets from ISO VG 100 to 680, including GearCore 220. These names help identify the line to discuss; they are not evidence that a particular formulation meets your gearbox's requirements. State the precise product or target grade, estimated fill volume, requested quantity and one exact packaging size for each line. For GearCore 220 the listed groups include 10 L or 20 L containers, 200 L or 208 L drums, and 1,000 L IBCs. Keep those capacities separate when comparing quotations.
Add the delivery country and city or port, your target date, and the technical documents your purchasing process needs. Request the TDS, SDS and any equipment approval for the actual offered formulation; confirm their availability rather than assuming they already exist. Review the final item, pack, quantity, currency, delivery scope and timing in the approved quotation before arranging payment.